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Who can use the company's credit card?

Our chief developer needs a complete access to certain paid services like Amazon Web Services, Paypal, etc., but that also gives him full access to the company's credit cards specified for these services.
Our CEO claims that he cannot (legally) give access to the credit cards to an employee - only "company owners" can use them, he claims, so the developer cannot work (and the CEO knows nothing about computers), and we're stuck.
How do other companies solve this problem?
Is it true that an employee can't use a company credit card? Would a debit card be a solution, even if partial?
FYI, the developer is a full time employee (not a freelancer or an outsource, but not a co-founder either), and the company is an LLC.

21 Replies

Tim Kilroy
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Tim Kilroy Entrepreneur • Advisor
Analytics - LTV - Boosting Profits - Digital Marketing
Your CEO is wrong. You can get employee credit cards or depending on the card you have, even just purchasing cards (AMEX) for specific purposes.

Michael Barnathan
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Michael Barnathan Entrepreneur • Advisor
Co-Founder of The Mountaintop Program, Google Alum
Employees can have access to corporate cards. Big companies do it all the time. Regardless, if the CEO is paranoid, have him watch the dev do the signup to ensure that no untoward charges are agreed to.
Michael Masello
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Michael Masello Entrepreneur
Digital Marketing Professional
if it's a battle not worth pursuing there's always companies like Pex
Chetan Katar - PMP®, Black
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PMP®, CSM®, PRINCE2 Practitioner®, ITIL F-V3, 6σ BB
Dimitry, Look at www.pexcard.com. That solution might work in your scenario as the CEO will have full control of the money put and used on that card. Regards, Chetan Katar +1 (587) 968-4816
Gordon Troy
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Gordon Troy Entrepreneur
Trademark Attorney - United States and International, Copyrights, Unfair Competition, Internet and Computer law.
I know of no such restriction. Clients of mine regularly obtain Company credit cards ("CC") both for their employees and sub-contractors. If the CC is drawn from a United States account, and the employee/sub-contractor is based outside the US, there are usually some additional hoops you have to go through to get the card, but nothing that is insurmountable. It is highly recommended that CC's should never be shared by employees/sub-contractors -- each authorized user should have their own card, but under an account controlled by the company.
Chicke Fitzgerald
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Chicke Fitzgerald Entrepreneur • Advisor
Game Changing Strategist, Advisor & Technologist | Board Candidate | Zigging where others Zag

There is a difference between not WANTING to and not being ABLE to. Technology is so advanced now in the payment services arena. There is a company in Florida called CSI GlobalVCard. They can provide virtual cards for a single purpose, a single vendor.

Hung Bui
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Hung Bui Entrepreneur
Head of Technology @ Quay Creative
Often these Amazon or Paypal do offer Sandbox account for developers to play around with. I'd recommend you to get developers to do a video screencast on sandbox account and explain what does the CEO need to do and follow it through with his real cards.
Should he trust his CTO at least?
Dimitry Rotstein
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Dimitry Rotstein Entrepreneur
Head of R&D at SafeZone
>Should he trust his CTO at least?

There is no CTO at this time.
Scott Sereboff
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Scott Sereboff Entrepreneur
Veracity USA, Inc.
What a load of crap. There is nothing illegal about giving a company credit card to anyone, within or without the company. He may not want to be saddled with the financial liability, but the legal onus is on the card user so long as the use of that card is spelled out- in other words it can only be used for things related to the pursuit of the business or within an agreement and not for shopping trips to Macys!
Joanan Hernandez
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Joanan Hernandez Entrepreneur
CEO & Founder at Mollejuo
Hello Dimitry,

At first glance, with the little information we have, I dare to speculate an storm in a teapot.

For what it seems this is an small company, aside for the proper solutions already laid on here, what I see is a simple problem of communication.

What's wrong with the CEO asking the developer: How much do you think it will cost?

Thedevelopershould have some idea (doesn't have to be precise). If he/she doesn't then the CEO iscompletelyright in nottrustinghim/her (then you have a bigger problem at hand, and it's not technical). By the sametoken, the CEO should be able to handle the estimate the developer gives. BTW, a developer shouldn't have freereign, he/she must be able to laid out what are their needs and what it should cost. If not, then again there's a bigger problem here. If the developer doesn't how much will it cost, then the CEO must find a way to know this, at the very least the developer must have an idea of needs for this task.

Given this small company, the CEO can simply put the company credit card and monitor what is being spent. If he/she can't do that, then he/she can't run the company. We are not talking about a Fortune 500 here, this is an start-up, right? So these kind of costs and actions are part of the growing process. Later in the game, maybe the company might think about having an independent credit card for certainemployees.

Cheers!
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