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What are the best email productivity hacks?

I find myself becoming a slave to my email. Would love to hear good productivity tricks or hacks that other entrepreneurs use to make this not be the case - from foldering to reminders to whatever works.

21 Replies

Jordan Malik
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0
Jordan Malik Entrepreneur
Bestselling Author | Startup Founder | Podcaster | Entrepreneur | Award-winning Amazon merchant
Gmail canned responsesfrom Gmail labs (you can drop in your commonly-used response with just a couple clicks).

Helpscout (I'm not an affiliate) for managing multiple support email accounts

Boomerang, when you don't have time to get to an email right away, you can have it 're-sent' to you later. Other tricks too (like queue your email/reply to be sent at a specific date/time in the future).
Dan Dascalescu
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Dan Dascalescu Entrepreneur
Developer Advocate at Google
Streak is great if you need to track projects, bugs, candidate applications etc.
Lorenzo Staunovo Polacco
6
0
Snr Director, Sales & Advertising Operations at Yahoo!
Simply set aside time during the day during which you simply not look at emails. Then stick to this self imposed rule.
Tyler Goelz
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Tyler Goelz Advisor
Full-Time Traveler & Front-End Developer
I recently started using Google Inbox (http://www.google.com/inbox/) which is focused less on folders, archiving, and saving emails but rather treats emails like tasks with "snooze", "reminder", and "done" (done being in place of archive or delete.) It changes the perspective of email to be more geared towards Inbox Zero rather than a large archive of old emails. The interface itself is way more simplified than Google Mail. To some, that are used to bulky, attention drawing email clients, it might seem like an "unfinished mail client," but the simplicity is intentional. -Tyler
Tri Ton
1
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Tri Ton Advisor
Board Member, Co-Founder at NTS Partners
Check less. Write short. Best within 1-2 sentences. Normally it is time consuming because we check so frequently (distractions) and write in length.
Tyler Goelz
0
0
Tyler Goelz Advisor
Full-Time Traveler & Front-End Developer
I agree with Tri Ton. There is a lot of power in setting expectations for others. If you always respond immediately to things in length, others will be conditioned for it. If you are concise and effective and answer at appropriate times (that you set), they will expect that.
Andrew Lockley
0
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Andrew Lockley Advisor
Investor and strategy consultant
Use Gmail with auto folders. Use mailstrom on top if things get really bad. A
Jacques de Cock
0
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Jacques de Cock Entrepreneur
Partner at CQRS
Discipline and consistency.

Avoid wanting to be informed about everything, you only need to know things where you need to act upon it or it impacts other activities. Avoid everything is important argument

Ignore all emails where you are cced (they should be for information only) unless you have to.

Where an exchange (email ping pong) is happening - talk! it avoids long email exchanges and resolves issues quicker.

Tools are not the answer but can help depending how you use them. The key is to take responsibility
Jackson Powell
0
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Jackson Powell Advisor
UI/UX Designer & Front End Developer
I just found ActiveInboxand it looks very interesting as it allows you to track replies and quickly set up reminders on when you need to reply to an email.
Andrew Lockley
0
0
Andrew Lockley Advisor
Investor and strategy consultant
Some tips Unsubscribe brutally Use search to find similar emails and respond en masse Deal with different types of emails on different devices, at different times, as your productivity will vary by circumstances and mood. Short emails replies are best on mobile, long ones on keyboard Star-mark everything you need to deal with before reading, and the important stuff will never get lost Be brief in replying
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