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Any suggestions on virtual collaboration tools?

Through the years our team have tried a number of solutions such as skype, YM, slack, basecamp, dropbox, microsoft (expensive) etc but have not found the perfect fit here is a list of what we are looking for if it's available in one place, or perhaps a customization solution or something more robust than slack but also fun. If it's free great but would also be willing to pay as long as the price is justified by the features.

1. Social platform features, so staff members would be more likely to jump in
2. Document management (similar to dropbox)
3. Calendar
4. Messaging (we tried slack it was a bit slow on the phone)
5. Smart phone friendly
6. Adjustable access level
7. Project Management (similar to base camp)
8. Performance management

Any suggestion would be appreciated

17 Replies

Raphael Londner
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Raphael Londner Entrepreneur
Developer Advocate

I would recommend Office365 with Yammer, but you think it's too expensive...

So let's start with your price target: how much per user per month are you ready to pay?

Ernest Haekel Ebio
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Ernest Haekel Ebio Entrepreneur
CEO at WOD toys LLC
Raphael well the moment that I hear per user per month that starts scaring me. We have 11 full time & 30-40 subcontractors at any given time that will need access every now and then which is why for some users it may not be worth paying an entire seat but we still need for them to gain access.

As far as budget $200 a month would be reasonable $500 would be on the high end for us. As I was typing this I went on the office 365 page it's definitely more affordable than I thought so I'll take a closer look.
Raphael Londner
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Raphael Londner Entrepreneur
Developer Advocate

As a matter of fact, most cloud collaboration platforms now implement a per user per month subscription-based model, so you're bound to be scared quite a few times when you do your shopping.

Glad to know there are offerings in the Office365 family that might fit your needs though!

Joanan Hernandez
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Joanan Hernandez Entrepreneur
CEO & Founder at Mollejuo
Hello Ernest,

This week I learned about Business hangouts. Never used them, but it might help you.


Raphael Londner
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Raphael Londner Entrepreneur
Developer Advocate
I can vouch for Business Hangouts too, as it's run by an alum of my alma mater I know pretty well (Darius Lahoutifard). I only very recently heard about it as well, through a VB article (http://venturebeat.com/2014/11/30/why-eric-schmidt-doesnt-know-how-google-works/- see the author name at the very bottom).
Hugo Messer
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Hugo Messer Entrepreneur
Co Founder & CEO at ekipa.co; Owner at Bridge
Hi Ernest,

I have written a lot of books about managing remote teams. in the communication ebook we also cover tools, maybe it is interesting for you to read some of our books:bookoffshoring.bridge-outsourcing.com

We're also building an online collaboration platform in which we plan to build an integrated toolbox for managing remote software teams, have a look and let me know if you have any feedback: http://www.bridge-teams.com
Faun deHenry
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Faun deHenry Advisor
Strategist and Innovator
Take a look at Xprtly! Enterprise. We designed it as a mobile first product. However, the administration is web-based. We're offering a 90-day trial so that companies can get a solid feel for how it works in different use cases. As for your requirements, Xprtly! Enterprise addresses each of your items.

1. Social platform features, so staff members would be more likely to jump in- Yes
2. Document management (similar to dropbox)- Yes (and different)
3. Calendar- Yes
4. Messaging (we tried slack it was a bit slow on the phone)- Yes
5. Smart phone friendly- Yes
6. Adjustable access level- Yes
7. Project Management (similar to base camp)- Yes
8. Performance management- Yes

Ilya Stametau
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Ilya Stametau Entrepreneur
Senior Software Engineer at HubSpot
Google apps (gmail, drive, calendar) - communication, docs management, scheduling.
Trello - project management.
Skype - instant messaging.

These wil take you a very long way. Google apps for business is the only one you can't use for free, but if you let people use their personal accounts - you can get around this.


Joanan Hernandez
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Joanan Hernandez Entrepreneur
CEO & Founder at Mollejuo
Raphael,

That's exactly the same way I found out about them! Reading that article! :-)

Cheers!
Manoj Srivastava
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0
Co-Founder and CEO at Graphus
Checkout Confluence by Atlassian at www.atlassian.com
I have used it for over 3 years now.
simple, effective and inexpensive.

//manoj
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