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What is an acceptable file size (in terms of MB) for sending presentation by email?

I am sending my product/company presentation to potential customer / partner. First of all, I think this is not a good idea, but I am compelled to do it just to be able to get into their door. My presentation is quite short in terms of # of slides. However it is rather big in terms of file size (14MB). Is there a acceptable file size for sending presentation? Any alternatives? Since this is going to a big company, I am hesitant to post it on web and send them a link. There is a reasonable chance that these folks may hit their firewall and quickly give up. Thank you very much for your help.

13 Replies

Jeff Whelpley
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Jeff Whelpley Entrepreneur • Advisor
CTO at GetHuman.com
Forget about whether it is a presentation or not. I would never open a 14MB email and I probably would mark the sender as a spammer. If the presentation is short you should be able to better optimize the images using photoshop or something like pixlr.com. You could put your presentation in dropbox and just send them a link but that is only marginally better. I think the ideal is to use something like google docs or similar cloud based presentation software and allow people to view it online. That way there is no download and they can in most cases view it from any device easily.
Jonathan Murray
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Jonathan Murray Entrepreneur
Co-Founder / CEO of MyVR.com
DocSend.com is awesome for this, allows for password protection, and provides metrics on how it was viewed (e.g. time per slide). You can also expire access to the document and have some visibility into whether it was shared, and with whom.

If you want to send the document itself, you can always put it in DropBox and share a link.
Daniel Austin
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Daniel Austin Advisor
Founder and CEO at GRIN Technologies, Inc.
My first thought is to pass by reference rather than value; put the preso
[ for whatever reason my comment wasn't printed in full, I've add the rest]

My first thought is to pass by reference rather than value; put the preso on box or googledrive and send them a link. If that's not an option, you can think about how to reduce the preso size - removing animations and special fonts, reducing image sizes before they're inserted, etc. One common trick is to save the preso in an older format which may be less bulky but will still work. Or convert the presentation into a PDF file, which will likely be much smaller.14 MB is very large for a PPT.

Regards,

D-
Dean Tucker
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Dean Tucker Entrepreneur
VP Sales and Marketing, North America at Beddit
Satyajit, Seems that you have two issues to consider. One is if you are sharing too much. The other is how to securely share it. Take a look at FileString. Ive copied the CEO, Kurt Higgins on this email. Dean
Scott Milburn
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Scott Milburn Entrepreneur
Entrepreneurial Senior Executive and Attorney

I assume it is a PPT? If you save it as a PDF it would be much smaller.

Derek Steve Bereit
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Derek Steve Bereit Entrepreneur • Advisor
Startup founder || python neophyte, NY attorney, veteran || general counsel Nimbo || co-founder Symptomly | Techstars
If you want old fashioned PDF attachment -- run presentation on screen, screen shot each slide of your presentation (mac command+shift+3) , package screenshots into PDF. Takes 1 second per slide and resulting file is tiny.


Satyajit Patwardhan
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Satyajit Patwardhan Entrepreneur
CEO at Green Dot (Transportation) Inc.
Thanks for everyone comments. The reason my file is big is that I am trying to replace my presence (when customer views my presentation) with a video stream of my product. Rest of the presentation is quite small in size. I have finally emailed the presentation with a link to a location on OneDrive. What continues to bother me is: the presentation does start playing since its on OneDrive - which recognizes .ppt files and plays them automatically. However it does not do a good job of showing the embedded mp4 video. I almost wish it didn't auto-play the presentation. Creates an annoying first impression. I have asked the recipient to first download the file before sharing internally. I keep my fingers crossed that will happen.

It seems very convoluted scheme to send animated presentation. Perhaps there is a better way that does not force content / access compromise.
Tony Daou
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Tony Daou Advisor
Entrepreneur, Purchasing Professional, Engineer and Leader with Supply Chain, Manufacturing and Process Eng. experience

I don't think files size is much an issue these days with all the file sharing resources available--some of which have been mentioned already.I use Box, others use DropBox,OneDrive etc. However, if emailing the document, there is concern for at least two reasons; 1, email servers can reject files for being too large--there are no standards so this varies widely around the world. 2, It's a point of courtesy to the readers because their allocated email space can be used up quickly with large files.


Porfirio Partida
0
0
Developer at Nearsoft
I agree that the file size is not a big deal. We can download over 14mb very quick.

Maybe it could be if you attach it instead of sending a reference link, it seems that gmail would prevent above 25 MB: http://email.about.com/od/gmailtips/qt/Message_and_Attachment_Size_Limits_in_Gmail.htm

And if it is still a concern for you, trying to optimize the images must help (as suggested by Jeff).
Heather Wilde
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Heather Wilde Entrepreneur • Advisor
Coach, Mentor, Advisor, and Finder of Unicorns
Why not create a gust.com profile, put the presentation in that, and send the person an invitation to your Gust profile? Then you don't have to send it out and its in a secure location where you can control viewership?

As an advisor or investor, its a platform I'm expecting in the first place, rather than having you blow up my email.
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